PowerPoint presenter view smarter with sp1

PowerPointOnce you install Office 2010 service pack 1 then PowerPoint presenter view gets a bit smarter about how it choose which screen is used for the presenter’s “dashboard”, and which shows the slides for the audience.

With sp1 installed, when you select “use presenter view” on the Slide Show tab of the Ribbon, whichever monitor is set to be your main display (the one with your Start menu and Taskbar on) will be assumed to be the one the presenter is looking at, while the slides will go on your second monitor.

PowerPoint Slide Show Ribbon tab - Presenter View option

This is usually the right decision and is much more likely to result in you getting the setup you need “right first time” without having to fiddle about to choose the right monitor from the list (although you can still select this by hand if you need to override the automatic choice, of course).

Using PowerPoint Presenter View to help deliver Great Presentations

I am frequently amazed by the number of people who I meet in my training sessions who use PowerPoint as a key tool for their jobs, regularly stand up and present to groups of customers or colleagues, and have never even heard of Presenter View, let alone used it.

What does Presenter View offer?

Presenter View has been available in PowerPoint for nearly ten years, and allows you (the presenter) to see much more than the audience. Specifically, you will be able to see on your screen:

  • the current slide exactly as the audience see it (and which stage of “building” the slide you are up to)
  • your speaker notes to remind you of important points to say, and other facts to refer to in answering questions
  • all of your slides (including hidden ones to remind you they are there), shown as a series of thumbnails across the bottom, rather like a film strip (down the side in 2002/3)
  • slide <number> of <total slide count>
  • the elapsed time
  • the time of day (2007 onwards)
  • access to tools such as pen and highlighter to draw on screen and annotate slides on the fly, again without turning around (2007 onwards)

This means that you can sit or stand facing your audience without needing to keep turning around to see the screen to know where you are up to (or far worse, to read it out to your audience). It can also help you to follow good practice and avoid including lots of things on your slides to remind you what to say, by making everything easily available in your notes section. This means you can remove lots of the words from your slides – or perhaps all of them, using only a picture to illustrate your topic.

Read more about using PowerPoint presenter view to present like a pro»

5 reasons to always put titles on every slide in PowerPoint

I have a golden rule which is that all slides in a PowerPoint presentation MUST have titles, which I mentioned in an earlier post about using large images in PowerPoint. Before I get hundreds of comments saying this is nonsense, and “less is more”, I just want to be very clear: every slide must have a title, they just don’t necessarily have to be visible to the audience.

The minimalist, image-led approach often recommended by followers of Presentation Zen and Beyond Bullet Points (and others) can be very powerful and really help to get your message heard and understood, but people often take it too far and actually delete the title placeholder from their slide, or use the “blank” layout. Even if you don’t want to put words on your slides to show the audience, you should still keep the title, and I’ll explain why and how to achieve this, and discuss a couple of things which might catch you out.

Read five reasons to put a title on every single PowerPoint slide »